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Electronic Application Form - Questions and Answers
The Electronic Application Form is a computer program on a floppy disk. It displays the Charities Board's main grants application form, allows entry and storage of the application details, and the printing of an Application Form Declaration for signature. What sort of computer is needed? The computer used must be a PC - not a Mac (Apple Macintosh). You need a 486 PC or higher, with a 3.5 inch floppy disk drive, running Microsoft Windows 3.1, 3.11, 95, 98 or 2000. It is possible to run it on some versions of Windows NT but you may find some strange effects on the screen. How do I start the Electronic Application Form?
Full instructions for entering data and moving around the application form are given in the Help menus on the disk. The following is a summary of the ways to move around the form:
Why do the totals appear automatically in some tables but not in others? Automatic totalling has only been activated for the large tables in section C19. Applicants must calculate the totals themselves in other parts of the form. Why do I need to print the form? Applicants must print the Application form declaration (Section E) to be signed and submitted to the Charities Board with the completed disk. They may also need to print the Consortium pages (Section D) to send to their consortium members. Other parts of the form can also be printed but this is for the applicant's convenience only. Why is printing from the disk so slow? Printing from the disk uses a graphic image of each page, just like a screen print. It is therefore rather slower than normal printing and looks different. Why does the screen keep jumping when I print? The program prints a separate image of each page and as it progresses through the document you will see each page briefly moving on to the screen. How do I print different parts of the form? You can print the whole form, the Application form declaration, the Consortium pages, a single page or a selection of pages. Select 'File' + 'Print' on the menu and select the option that you want. Cancelling printing How do I cancel printing once it has started? Select 'Cancel' on the boxes that appear as each page is printed. fit in the normal answer boxes.Screen reader and Braille display software What is a screen reader? It is special software that uses a voice synthesiser to speak what appears on the screen. It is used by visually impaired people. What is the menu item 'Using Screen reader'? It provides specially tailored help for people using screen readers and displays some parts of the screen in a way that interfaces better with some screen readers. Does it work with all screen readers? The screen reader mode works best with the 'JAWS' screen reader. Other screen readers may work better with screen reader mode switched off. (It can be switched on and off at any time from the File menu.) You have to experiment. It may not be practical for some screen readers. How do I switch the special screen reader mode on and off? You normally switch on the special facilities that operate with Braille display or screen reader software in the first dialogue box when you start up. You can switch them on or off at any time by selecting 'File' and 'Using screen reader' from the menu bar. What is the Application Form Declaration ? The Application Form Declaration is Section E of the form and is identical to that part of the paper form plus some additional instructions. Although it can be filled in on screen, it must be printed out in order for it to be signed by several different people. How do I make a last minute change to the answers - I have already printed the Application Form Declaration? Changing the answers will change the Application Validation Number that is recorded on the disk and printed on the declaration. You must re-print the declaration and get it signed, after changing the answers. What is the Application Validation Number for? It allows us to check that the Application Form Declaration matches the answers you gave on the questions and that you have not made any changes to the answers after printing the form. How can I tell if the answers have changed since I printed the declaration? Look on the screen on the first page of the Declaration. It shows the Application Validation Number. If this is the same as the one on the printed declaration, the answers are unchanged. Why should I copy the disk? Copying the disk is important. It is a safety measure in case the disk gets lost in the post or is unreadable when received How do I copy the disk? 1) Place the disk in the drive 2) Select File Manager or Windows Explorer 3) Right click '3 �" floppy' and select 'Copy disk' Making room for extra or longer answers What is the Copy button for? On certain parts of the form, the Copy button allows you to duplicate a set of questions, in places where they need to be repeated. How do I copy a set of questions that I need to repeat? Click on the Copy button if there is one. You can do this more than once if necessary. Press Page down to move to the copied questions. Note that they are on a separate page with the same page number. If there is no Copy button, the questions should not need duplicating. There is not enough space for my answer If we have not provided enough space for a particular answer you may continue in the continuation box at the end of Section D. The box can be duplicated if necessary but do not extend any answer into more than one box. Make sure you tell us which question you are answering in the continuation box. Disk Corruption When I try to start the form I get a message saying that the file appears to be corrupt. Have you altered any files on the disk with any other software than that provided? What did you do prior to getting this message. (eg Copy, Save)? THE DISK CAN NO LONGER BE USED Saving Data and Re-Loading How do I save my answers? You can save your answers at any time. They will be stored on the floppy disk. When you close the form, you will be asked whether you want to save your answers if you have made any changes since the last save. To save at any other time, select 'File' + 'Save' from the menu bar. How do I get my answers saved automatically? You can save at regular 5 minute intervals. Select 'File' + 'Autosave every 5 mins' from the menu bar. How do I load up previously stored answers? Answers that were previously saved will be re-loaded automatically when you start the form. If you want to discard changes made since you last saved you can re-load the last set of saved answers by selecting 'File' + 'Re-load' from the menu bar. Lost Data The data I entered last time has disappearedDid you save before or on the point of closing? If not, your data will be lost. Did you turn off the computer in the middle of working?
Was there a crash or freeze of your system?
Was the data in a large text box?
System stopped or frozen My System has stopped and I cannot do anything with the form Is anything else running on your PC at the moment?
Why do I have to keep clicking on boxes that say OK? Because you have got the screen reader mode switched on. Switch off 'Using Screen Reader' |