Contents
INTRODUCTION 1
1 AN OVERVIEW OF ASSESSMENT
About this manual
Steps in the assessment process
Information and support
IT systems used in assessment
2 CHECKING IN NEW APPLICATIONS
Receipt
Is it an application?
Initial data capture
Unique reference number (URN)
Naming conventions
Transferring applications between offices
Rules for determining the right office
Transfer procedures
Incomplete applications
Completing data capture
Allocating applications to grants staff
Custom sets
Further points on allocating applications
3 FIRST ASSESSMENT
3.1 Before starting
3.2 Carrying out first assessment
The basic steps
Contacting the applicant
Former and existing grant-holders
3.3 Recording the result of first assessment
Applications that pass first assessment
Applications that you recommend rejecting
3.4 Describing the project
3.5 Recording rejection reasons
First assessment reject reasons
3.6 Upward review
3.7 Step by step on first assessment
4 FULL ASSESSMENT
4.1 Process steps
4.2 Contacting the applicant
Planning
Conducting the interview
Referees
4.3 Grant variation
Procedure
4.4 Terms and conditions of grant
4.5 Benefits and tasks
4.6 Making a recommendation
Assessment summary
Exceptional circumstances
4.7 Expert assessment
Process steps
4.8 Upward review
4.9 Recording the results of full assessment
Summary
Guidance for specific fields
5 QUALITY ASSURANCE
5.1 Peer review
Process steps
Management responsibilities in peer review
6 PREPARING FOR COMMITTEE
6.1 Comparative judgement
Process steps
Overview assessment
Process steps
7 ANNOUNCING OUTCOMES OF APPLICATIONS
7.1 Grants summary lists
Writing style guidance
Project summary
Money is for
Entering text in the Special location field
Other items to check
Finalising the lists
7.2 Feedback to unsuccessful applicants
General principles
8 SPECIAL PROCEDURES
Withdrawing applications
Applicant withdraws
Other withdrawals
Elusive applicants
Re-application
Telephoning applicants
APPENDIX 1: LOCAL GUIDANCE
APPENDIX 2: SCORING AND ASSESSMENT CRITERIA
Some general points
Scoring
Scoring criterion 4: additionality
Scoring criterion 10: the summary check
Scoring the other criteria
Assessing small organisations
Equal opportunities
Applying reject reasons
The assessment criteria
Worksheets for the assessment criteria